Download Stillwater Medical Case Study 

 

 

We are much more confident that sensitive employee emails are encrypted and in compliance with HIPAA/HITECH regulations
— Cliff Hanks
MCSE, GSEC, Senior Network Engineer
Stillwater Medical

 

 

HIPAA Email Compliance Gateway

SecureMail Gateway for HIPAA Compliance

DataMotion™ SecureMail Gateway ensures PHI* and PII* remain private by automatically scanning all email and files sent from your organization for this sensitive content. It routes email and attachments with sensitive content to the SecureMail service for encryption prior to delivery. It is an extra layer of data loss prevention (DLP) and security for your email correspondence.
DataMotionHealth Video Thumbnail

  • Monitors & filters all outbound email
  • Scans 300+ attachment file types
  • Pre-defined and customizable compliance rule sets
  • Increases compliance & reduces risk
*protected health information and personal identifiable information

Automatic HIPAA email compliance

Encrypting email and attachments containing PHI and PII is a HIPAA requirement for healthcare providers and their business associates. But busy staff may neglect to use encryption tools for any number of reasons – making you vulnerable to non-compliance and its consequences. You need an encryption service that is smart enough to correct human error with an automatic email security policy to maintain HIPAA compliance, and to protect your patient data and reputation.

More than a simple screening solution

SecureMail Gateway’s filtering is more precise than other systems because it doesn’t rely solely on simple pattern matching for screening. The Gateway scans and filters outbound mail for exact matches to customer account numbers or other data attributes specific to your organization. The Gateway can also notify senders when their messages have been sent securely which helps to educate employees and reinforce company email security policy. Learn more about exact matching.

The SecureMail Gateway offers powerful, customizable, rule sets which allow health provider IT staff to configure rules based on their own internal policies and needs. For example, custom pass rules can be used to alleviate false positives, which can occur, for example, when account numbers also match patient id numbers.

Features:

  • Easy to install, use and maintain. Be up and running in a day
  • Automated account provisioning
  • Ad hoc and automated reporting
  • Three types of outbound mail filtering
  • Ability to scan over 300 different file attachment types for sensitive content such as PHI, Social Security, and Credit Card Numbers
  • 100% compatible with on-premise or cloud-based archiving systems
  • Leverages existing content filtering (DLP) systems

Benefits:

  • Improve HIPAA Compliance – Minimize exposure to regulatory violations
  • Cost Containment – Cut costs of faxes, printing, postage, and courier services
  • Increase Customer Loyalty – Build consumer trust and loyalty by demonstrating commitment to protecting their sensitive information
  • Improve Service and Contain Costs – Harness the convenience of secure mail and the power of cloud computing
  • Minimized Business Risk – Protect your brand and reputation by preventing data leaks

To find out if SecureMail Gateway is right for your application, contact sales.

 

Download Stillwater Medical Case Study 

 

 

We are much more confident that sensitive employee emails are encrypted and in compliance with HIPAA/HITECH regulations
— Cliff Hanks
MCSE, GSEC, Senior Network Engineer
Stillwater Medical

 

 

Share This